HP Halo studios are an incredible meeting experience. I have had the pleasure of enjoying our three, in-house studios at work for approximately three months. I have been using these studios to do internal training sessions, and the experience has been optimal to say the least.
However, in order to have a great experience, where you take a seat plays a big role in how well you are heard, and certainly if you are seen. In this article, I will discuss some general guidelines on how to plan who sits where, in your telepresence meetings in a Halo studio.
In your Halo meetings, you should have your presenters seated in the front row of the studio. The microphones are on the boardroom tables, so being in reasonable proximity to the microphones will give you the best audio experience.
Aside of where individuals should sit, another observation I have made is that your best experience is with 6 participants or less. Even though the studio seats twelve people, this is not at all optimal (functional yes, optimal no). The rooms are small, so filling them to capacity is uncomfortable for long periods of time.
Meetings with two connected studios (point to point):
When there are two studios connected, you are able to see all six seats in the front row. If any of the participants move to the left or right of the edge of the table, then they will not be in view for the connecting studio.
Further, the way participants are displayed, is that two people are in each of the three screens. It is important that participants position themselves in front of their adjacent screen. If they sit between two display panels, they will display a split, or double image to their meeting guests. As humorous as this can be, it is distracting during meeting discussions.
Meetings with three or four studios (multi point):
When connecting with more than two studios, your view changes from six chairs across three screens, to one studio in each panel, and only four chairs per studio in view. Each studio now gets their own screen. The two end chairs are eliminated from view in each of the connecting studios, even though those people on the edge can still participate. It is important to ensure that your presenters are sitting in the four middle chairs, so that they can be seen when presenting. Also, in these multi point sessions, you have the choice to change your view from four chairs, to two chairs. These meetings are optimal for meetings with only one or two participants per studio. However, both participants need to be sitting close together in the middle panel.
Following these simple seating guidelines are a few ways that you can be assured of having an effective meeting in your Halo telepresence studio.